A Step By Step Guide to Photographer Virtual Assistants
Photography is a good and difficult work. The best photographs are the products of whimsy, craftsmanship and precision. Yet there is an art to each of these wonders that you can’t do by lifting the camera. There is paperwork, advertising, budgeting, and chatting with clients in photography which is exhausting and takes a lot of time.
Photographer’s Virtual Assistant: A virtual assistant is an out-of-towner who does the mundane work for you within your photography company. So you can get back to doing what you’re good at: making beautiful pictures. In this article, let’s see all the things that can be done with a Photographer Virtual Assistant to help make your job smooth and your photography business thrive.
Table of Contents
Understanding the Role of a Photographer Virtual Assistant
A photographer virtual assistant works for photographers if you have hired someone who does virtual support for photographers. They know what photography is all about like answering customer mails, offering photo editing services etc.
These virtual helpers can handle everything from administration to promotion, website maintenance, etc. If you’re an independent photographer or a studio owner, having a Photographer VA will let you be much more productive with your time and get to spend time with your artwork.
Essential Tasks a Virtual Assistant Can Handle for Photographers
Artists have to balance photography with admin work. When you have a VA, you will be able to outsource all the tedious work and be able to spend your time shooting what you love. Below are the top tasks that a Photographer Virtual Assistant can do:
- Admin Support
The admin aspect of your business is one of the Photographer VA main duties. This includes:
- Bookings & Calendars: Your VA can coordinate your shooting, client and appointment time. So there is no overlap, and you won’t be late for meetings. They’ll also send reminders and edit your calendar, too.
- Mailing Lists: A photographer gets hundreds of emails with questions about shoots or from clients. A VA can help filter spam, answer general queries and be sure that you do not lose any important emails. They can also follow up with clients to confirm bookings and remind them of future shoots.
- Onboarding of Clients: A Photographer VA can assist with the onboarding of clients, from handling contracts, sending out questions, and making sure all of the information is taken into consideration before a shoot. This makes the experience of your clients smooth and a professional from the start.
- Marketing Help
There’s no photography business that doesn’t require a marketing plan, and with a Photographer VA you can sustain and enhance your marketing efforts.
- Social Media Handling: A photographer VA will handle all your social media posts for you. They will publish regularly, reach out to your followers, and make sure that your brand is visible always. They can also track metrics so you know what is most popular with your users.
- Article writing: Your virtual assistant can write helpful articles for your blog, newsletter, or ad. Whether it’s blog posts about photography tips or testimonials from customers. Content keeps customers coming back.
- SEO Optimization: An SEO VA can prepare your site and blog for the search engines and get you seen by search engines. They will be able to identify keywords, write SE friendly material, and format your site so that you get more traffic.
- Photo Editing Support
One of the tiring parts of a photographer is photo-editing. Well, gladly, a decent VA will also help you out with the basic as well as the complicated editing:
- Basic Editing: You can have your virtual assistant help with things like cropping, resizing, and preset management. This will allow you to work on more complex creative edits.
- Advanced Editing: If you need to edit things that are more complex like retouching, color correction, or even remove background, your virtual assistant can perform the job for you. This ensures your photos are good enough as per your client’s expectation.
- Website and Portfolio Maintenance
A photographer’s website is one of the first ways to present his or her work and gain new clients. An Expert Photographer VA will keep your site clean and looking amazing:
- Website Updates: A VA can keep your website constantly updated, new galleries, updated testimonials, and a better user experience.
- Portfolio Curation: Your virtual assistant can help you select and showcase the best work so that your portfolio shows who you are and is interesting to the right clients.
- Blog Admin: Another great method of increasing the SEO ranking of your website and keeping your readers hooked is through frequent blogging. Your VA can help with your blog and create posts, post information and social-post it.
- Financial and Logistical Support
Money is hard to handle with your photography business when you are too creative. — You can get a Photographer VA for:
- Payments & Invoicing: A VA can write invoices, collect payments and notify clients of any late payments. So you can get the photos and the editing done without the delay in payment.
- Cost Accounting: Maintain a watch on business expenses to stay profitable. You can count your expenses, and a VA will keep track of your money, and organise your accounts.
- Travel: If you travel for shoots in your photography business, a VA can book flights, hotels, and rental cars for you.
Costs of Hiring a Virtual Assistant
- Price of a Photographer Virtual Assistant – Pricing for the Photographer Virtual Assistant varies with their qualifications, location, and scope of work. You know how much it costs: Here’s what you can expect to pay:
- Rate by the Hour: Most VAs will bill by the hour and usually range between $10 and $50 an hour depending on experience and complexity of the task. There are many virtual assistants with a monthly fixed price like $300 to $1,500. It offers you predetermined hours and services as per the package.
- Specialized Services: For extra special services like professional photo editing, SEO or marketing, they could charge extra.
A virtual assistant is an extra charge, but still less than you would have for a full-time employee. VAs will work from home and you’ll be saving office space and the funds for benefits or equipment.
Key Considerations When Hiring a Photographer Virtual Assistant
A good or a great business is all in the choosing of the VA. Here are some tips to consider while picking the Photographer Virtual Assistant:
- Define your needs
Write down exactly what you require assistance with. Are you looking for someone to book something, or edit photos, or do marketing, or all three? Knowing what you need will get you a VA who is capable. - Look at Their Experience
Get a VA who has done photography work or is creative background. They should know what kind of problems photographers have, like too much work to do and a deadline. - Check their communication skills
You’ll be working from home so being able to communicate is critical. Check if your VA is a communication pro and is quick to respond to emails, messages, and calls. The instructions need to be clear and if something isn’t clear they should ask questions. - Start with Small Tasks
Get it on a dime, with a little experiment or project. So that you can see if the VA has the skills, whether it is appropriate for your business, and what their communication and workflow are before you make a long-term investment.
Why PixelShouters is the right choice for you?
Here at PixelShouters we have virtual assistant services and we have designed them just for photographers. The army of fantastic virtual assistants are doing the hard work for photographers so they can save time, be more productive, and get back to what they do best, shoot. Photo editing, marketing or client management PixelShouters is the place for you.
The services we provide include:
- Admin assistance to keep your business on track. Marketing will make you more online.
- We offer photo editing so that you will have the best photos to give to your clients.
- We also offer financial and logistical support to maintain your company.
- Our services will do the legwork for you so you can focus on what you love to do, which is shoot beautiful photos for your clients.
Conclusion
Photographer virtual assistant is one of the best resources a photographer can have to get his workflow even more organized and eventually scale his business. You get time to work creatively by a virtual assistant, be it in administrative, marketing, or photo editing. If you ever need some help with customers, social media or your bank account, you’re gonna want a VA.
We PixelShouters are photographers’ friendly company that wants your business to succeed. We will handle everything and you will get on with what you do best — shooting great pictures.
